Personal Information Collection Notice Payments Settlements – RITS

All RITS Members and organisations applying for or enquiring about RITS membership and all operators of systems external to RITS which have been authorised by the Reserve Bank of Australia (Reserve Bank) to enter transactions for settlement into RITS on behalf of the participants of the relevant system (feeder system operators) are responsible for ensuring that a copy of this Notice is given to all relevant employees within their organisation, including all RITS membership contacts, users, authorised signatories, contact persons or senior executives whose personal information may currently or in the future be provided to the Reserve Bank.

The Reserve Bank collects personal information of the staff of RITS Members, applicants for RITS membership and feeder system operators, such as name, title and position, work telephone number, mobile phone number, email address, fax number, work address and other personal information (the Information) in order to fulfil one or more of the following functions:

• Setup of new Members and users in RITS
• Identification and verification of users and authorised signatories
• Assessment of applications for an Exchange Settlement Account
• Undertaking customer due diligence and risk management activities in accordance with the Reserve Bank’s Anti-Money Laundering/Counter-Terrorism Financing (AML/CTF) Policy and Sanctions Policy
• Communication with RITS Members, users, authorised signatories and other relevant contact persons, through email, telephone, SMS, fax or post
• RITS billing & payment
• Managing the operation of RITS, including for contingency purposes, and participation in Reserve Bank domestic market operations including repurchase agreements
• Facilitation of communication between RITS Members
• Communication with domestic and international Government and regulatory agencies and industry groups
• Checking due execution of agreements and forms by RITS Members and applicants for membership, and/or
• Facilitating the receipt of instructions to settle transactions in RITS.

Some of the Information is received by the Reserve Bank from the relevant RITS Member, applicant for membership or feeder system operator. Some information may come from company searches conducted of the records of the Australian Securities and Investments Commission, the equivalent company registers in other jurisdictions, and/or third party subscription screening service providers including (but not limited to) LNRS Data Services Limited (Accuity) and Refinitiv Australia Pty Limited (Worldcheck).

When individuals deal with the Reserve Bank by telephone in connection with the operation of the RITS Regulations it is possible that the call may be recorded (whether this is the case will depend on which staff within the Reserve Bank an individual is dealing with). These recordings are made for verification, consent and authentication purposes. By dealing with the Reserve Bank by telephone in connection with the operation of the RITS Regulations, individuals consent to recordings being made of their conversations.

The collection of some of the Information is required by one or more of the Reserve Bank’s AML/CTF Policy, the Reserve Bank’s Sanctions Policy and their respective associated guidelines and procedures, which are designed to manage the Reserve Bank’s money laundering, terrorism financing and economic and trade sanctions risks and may require the Reserve Bank to check and verify the identity of individuals.

If the Information were not collected then the Reserve Bank would not be able to perform AML/CTF due diligence, setup new RITS Members and users, process RITS billing and payments, communicate with RITS Members and users, maintain contact information, ensure the effective operation of RITS including for contingency events, ensure requests and instructions received are correctly authorised, engage with domestic and international Government and regulatory agencies and industry groups and facilitate interbank settlements.

The Reserve Bank facilitates communication between RITS Members by providing access to business contact details for each RITS Member to the users of all RITS Members. Some of these users may be located outside of Australia. Personal Information about users of a RITS Member is available to other users of that RITS Member, either via the RITS user interface or where provided by us to other users of that RITS Member. Some of these users may be located outside of Australia.

The Reserve Bank may in some limited circumstances share limited business contact details of employees of RITS members with other Governmental and regulatory agencies, service providers and/or professional advisers of the Reserve Bank.

The Reserve Bank will disclose the personal information of users and authorised signatories if required or permitted under, or for the purposes of, the RITS Regulations and relevant RITS Membership Agreements.

The Reserve Bank is likely to disclose some of the Information to overseas recipients such as relevant employees, users and contact persons of RITS Members who have login access to RITS but are located in overseas offices.

The RITS Membership List provides an indication of the likely overseas locations of the offices and users of RITS members.

Individuals are entitled under Australian privacy law in certain circumstances to access, and seek correction of, personal information about them held by the Reserve Bank. If you wish to access or update the personal information the Reserve Bank holds about you, or if you have an enquiry or complaint about how the Reserve Bank handles personal information, you can contact:

RITS Help Desk:

Reserve Bank's Privacy Officer:

More information about access, correction and complaints is in the Reserve Bank’s Privacy Policy.

RITS Information Facility

The RITS Information Facility (the Information Facility) is used by RITS Members to access certain information relating to RITS. The Information Facility can be accessed via the RITS user interface. Most pages can also be accessed via the internet, available at https://www.rba.gov.au/rits/info/index.html.

Website analytics

The Reserve Bank uses Google Analytics (along with Google Tag Manager) to log details about your visit to the RITS Information Facility including the following information from your browser, for statistical purposes and to help us improve the RITS Information Facility and its overall user experience.

• the type of browser and operating system you are using
• the date, time and duration of your visit
• the address of the pages accessed and the documents downloaded; and
• behavioural data such as where you click and how far you scroll down a page.

Information we collect from these logs is not, and is not associated with any, personal information. It will only be disclosed if the Reserve Bank is required by law to do so.

For information about how Google collects and uses information (which may include personal information) from sites such as the Information Facility which use their services, please refer to the following:

• How Google uses information from sites or apps that use Google’s services, or
• the website of Google.

See the Cookies page referred to below for other information about how third parties including Google may collect information from you when you visit our websites.

Cookies

When you visit this website a small text file (known as a cookie) is put onto your computer to collect information about how you browse the site. Please refer to our Cookies page for more information.

Identification

No attempt will be made by the Reserve Bank to identify visitors to the RITS Information Facility or their browsing activities except where required by law or when authorised by Reserve Bank management in connection with investigations into possible breaches of the law.

Links to Other Sites and Contact Details for Other Organisations

Links to other websites and contact details for other organisations are provided to help us meet your needs but the Reserve Bank is not responsible for the content or privacy policies of those sites or organisations or the handling of personal information by those organisations. Our Disclaimer provides further information.